Record of Decisions
Carol Hammond Hope Thexton Patti Black Jeannine Bradley
Tina LeMoine(S) Laura McFarlane Alice Donachey (principal)
Kevin Savard (teacher representative)
Call to order (Carol): 7:10 p.m. Welcome and introductions
Open positions (Hope)
Secretary’s role of taking minutes will be rotated until the position can be filled.
Bike Racks (Carol)
Carol relayed the history behind how the school will be receiving new bike racks in the spring. A business called Bike Up is donating used bike racks to the school and the Wellington West BIA will be donating $500 for the proper installation. School has been asked to provide a plaque or the like to recognize the BIA’s and business’s contribution tot he school. The unveiling date for the bike racks is to be determined but tentatively either the beginning of April or Earth Day.
A letter of thanks will be sent by Council to the BIA and Bike Up and posted on the Council website
1. Welcome Back and Happy New Year
2.Report cards out Feb 10
EFI looking to do an open house Feb 15 (tentative) to have parents come in and chat with teachers in last two periods of day instead of interviews
Teachers needing to talk about students at risk will set appointments with parents or parents wanting to talk to teachers can set up
3.We are busy with high school applications for our Gr. 8 students. We ask that parents have completed course selection forms returned to the school as soon as possible. If parents have questions about course selection or level they should ask the classroom teacher. Ultimately it is the students and parents decision as to the level of course the child attends. To help make the transition to Gr. 9 easier we will have a few opportunities for our students to visit their high schools. (Alice will send a note to the schools)
4. Requests from parents present about sending feedback to high schools about their presentations and when they set them up conflicts between schools and the dates chosen
4. Our school teams and clubs are busy, including volleyball, science and animation teams, spelling bees, eco posse, culture club, boom and drama club, just to name a few.
5. New play chosen for spring production
6. Reminder about nominating teachers for various awards
7. Newsletter has turned electronic and posted on the website: if parents have not received the newsletter email, please call the office to update your email contact information
8. Music and Art classes will be switching on February 6th so if your child took Music at the beginning of the year, he/she will now switch to Art and vice versa
Kevin reported that teachers are busy with completing report cards and they are figuring out how to proceed with the new interview process
The students are very busy in various activities: 4 basketball teams; girls’ volleyball team; robotics and animation teams competing this coming weekend; various field trips and other activities
Ski Club has almost filled its third bus and is gearing up for the four sessions in February with the Snow Hawks
EFI Grade 7 classes are to be attending cross country classesskiing classes
Laura reported that not much activity aside from pizza which is withdrawing from the account at about $310 a week. Same day pizza sales are averaging $135 per week. Projected net income from pizza from October 2011 to the end of March 2012 is $6844. Overall Adjusted Bank Balance as of January 25, 2012 is $12882.86.
Request for $190.86 for Science Fair medals and trophy. Quote submitted by Mme Nix. Moved and passed
Laura requested that school look into MASC performances and asked Council to agree to fund a performance especially since the main office of MASC is in the school. Alice stated that MASC has provided discounted performances in the past to the school (example: the Harriet Tubman play last year) but it would still be a good thing to explore. Average cost to performance is $500-$600. Council agreed that it would be willing to fund a performance. (Kevin Savard would gauge interest by teachers)
Fridge Magnets with School Contact Information: Laura contacted the company which had produced the magnets in the past and received quotes: 500 at $0.32 each or 1000 at $0.29. Company still has images from past magnets and this makes it easier to have them produced. Will include school’s website on the magnets along with the school’s office and attendance lines. Council agreed to purchase 1000 magnets using the Parent Involvement funding from the Board. (Laura will order )
Kevin Savard requested money to fund the Boys Tier One Basketball team, either in whole or in part, so that they can attend a once a week three-week tournament. Money would go toward paying for the referee fees that are $84 a night for a total cost of $252. Students involved have been asked to contribute $15 each but some students may be unable to pay that. One of the coaches, Jamie, is willing to put in funds for one night. Council moved and passed that it would make available up to $252 for the tournament.
(Kevin Savard would follow up with the final amount)
Social Networking Presentation (Carol)
A group will be coming tot he school (tentatively) April 16th to give 3 presentations (two aimed at students during the school day and one for parents in the evening) about internet awareness and safety. They have given presentations at other OCDSB schools with positive feedback from the school populations. Fisher/Summit School is funding this event ($700) and is looking to receive support and promotion from councils for this event. Council agreed that this was a good and timely event to be supporting since concerns about internet safety and awareness and the problems that may come of social networking are in the forefront. Council will include information about the event on its website and in the newsletter.
If enough parents come to the event, Fisher can receive funding from the Continuing Education Grant.
Mabel’s Labels –School’s website link to Mabel’s Labels, http://www.fisherpark.mabel.ca is up and running and there has been sporadic activity. Fundraiser was included in the school newsletter and hopes are that that will help with exposure and sales. Commission so far $31 but should grow with time and exposure to the school community. Next step: to link Mabel’s Labels site to school council website.
Comic Book Fair – Hope contacted the Comic Book Fair organization after November meeting, received a response December 1st saying that they would be sending a pre-sampling package and pre order catalogue. Package has not been sent yet and Hope has sent follow up email requesting when the package may be sent. Awaiting response and when it does arrive, Council will be informed in order to decide on next steps.
QSP magazine orders: Council raised $633 from sales. Online orders can still be completed throughout the year.
Grade 8 trip
Discussion on need for transparency in allocating subsidies continued. No new ideas on how to distribute funds equitably or how to discreetly make them available without being overwhelmed with requests. Ideas about students earning the trip through “sweat equity” (helping to clean up drama room or other tasks) and helping out in a fundraiser. Need to return to this issue at next council meeting.
Kevin Savard reported that 115 students have signed up for the trip, which makes the school eligible for four of the six available scholarships from EF Tours. The four scholarships can be used by for of the 115 students already signed up. If another 5 students signed up, then the school will receive the remaining two scholarships and avoid raising the cost of the trip for each student to $360 instead of the $350 that was originally quoted.
(Hope) Seven students, who are interested in going on the trip, have been identified as needing either partial or full assistance. Kevin Savard will ask Grade 8 homeroom teachers about identifying other students who may not be going due to financial difficulties.
Hope to pass on to Kevin her list of student pizza helpers to approach them to see if: any of the students identified are on Hope’s list; or are interested in but not signed up for the trip and if they need funding to go on the trip. This action made sense since the funds coming from pizza sales go to Grade 8 activities including subsidizing the trip.
Teachers are also exploring alternate locations for next year (Kingston, Montreal) – closer, less costly for transportation and accommodations
Council also determined that money would need to be kept aside for students not going on the Quebec trip to have a day event like last year’s one to Mer Bleu. Approximately $1000 would be allocated to that day trip and for graduation needs.
Mention of sending monthly minutes and end of year reports to Emmanuelle to put up on the Council website
Request made to have a formal parent run Decorating Committee for the Grade 8 Grad ceremony. Need to put it into the next school newsletter under Council news
Spelling Bee of Canada (Jeannine)
Jeannine Bradley wants to start a spelling bee club and interested students can enrol in the Spelling Bee of Canada competition but enrolment is not compulsory to be part of the club. The cost for each student interested in attending the Bee is $35, which would pay for entry and a practice guide. The entry fee and form need to be completed by January 31st. The club will meet once a week, to be determined by Jeannine’s schedule. Alice suggested that after the Can Spell competition on January 26th, an announcement can be made about the club and Ms Petch be contacted about making the announcement about the club and competition
Parent volunteer has started a Yearbook Club with the help of Lifetouch Photography. The yearbook will be soft covered, approximately 48 pages. The estimated cost is $20 for each order.
Meeting adjourned at 9 p.m. Next meeting Wednesday, Febrary 22nd. MFI, council funds allocation and Grade 8 trip to be discussed